Home / june 1999 technical activities board minutes
51. Review and Adoption of Agenda. NOTE: Minutes 51 through 85 were approved as part of the Consent Agenda. These items are shown individually for easy reference. 52. Approval of TAB Minutes. 53. Acceptance of TAB Management Committee Actions. Approval that Tzyh-Jong (T.J.) Tarn Serve on the TAB Nominations and Appointments (N&A) Committee. Approval of Inclusion of IEEE Sensors Council in Division I. Division for IEEE Council on Superconductivity. 54. Approval of Revisions to the IEEE Computer Applications in Nuclear and Plasma Sciences Award. 55. Approval of Revisions to the IEEE Computer Society Richard E. Merwin Award for Distinguished Service. 56. Approval of Revisions to the IEEE Computer Society Taylor Booth Education Award. 57. Approval of the Establishment of the IEEE Industry Applications Society Industrial Automation and Control Conference Award. 58. Approval of the Establishment of the IEEE Antennas and Propagation Society Best Student Paper Award. 59. Approval of Revisions to the Outstanding Young Power Electronics Engineer Award Title to Richard M. Bass Outstanding Young Power Electronics Engineer Award. 60. Approval of Deferring Financial Support for Society/Council Journals. 61. Approval of the 2000 Society/Council Fees, Member and Non-Member Periodical Prices and Periodical Page Budgets. 62. Approval of Sunsetting Opportunities. 63. Communicate TAB Support of “Suggested Cost Reduction Items for Other Entities” to Appropriate Board. 64. New Financial Model. 65. Timeframe for Financial Model. 66. Approval of Revisions to TAB Operations Manual Section 11.10 – TAB Nominations and Appointments Committee Charter. 67. Approval of IEEE Microwave Magazine. 68. Acceptance of IEEE Geoscience and Remote Sensing Society and IEEE Solid-State Circuits Society Periodicals Review Committee Reports. 69. Approval of IEEE Transactions and Journals Manuscript Date. 70. Approval of Revisions to IEEE Policy & Procedures Manual – Section 6.5.5 – The Review Process. 71. Approval of All-Society Periodicals Package (ASPP) Online, Prepaid Order Plan (POP) Online and Prepaid Order Plan (POP) All Online in 2000. 72. Approval of 2000 Print Package Prices for All-Society Periodical Package (ASPP), Prepaid Order Plan (POP), Prepaid Order Plan (POP) Plus and Prepaid Order Plan (POP) Extra. 73. Approval of 2000 Electronic Combination Package Prices. 74. Approval of 2000 Conference Proceedings Single Sales Pricing Formula. 75. Approval of Print Conference Proceedings Subscription Packages. 76. Approval of Revisions to TAB Operations Manual Section 11.17 – TAB Book Broker Committee Charter. 77. Approval of 2000 Student Branch All-Society Periodicals Package (ASPP) Pricing. 78. Approval of 2000 Student Branch Magazine Package Pricing. 79. Acceptance of the IEEE Neural Networks Council Review. 80. Acceptance of the IEEE Industrial Electronics Society Review. 81. Acceptance of IEEE Electron Devices Society Review. 82. Endorsement of Revisions to IEEE Policy & Procedures Manual 10.1.8 – Conference Bank Account Signature, 10.1.10 – Auditing of Conference Finances and 10.1.5 – Memorandum of Understanding. 83. Approval of Revisions to IEEE Components, Packaging and Manufacturing Technology Society Field of Interest Statement.

84.

Re-evaluate and Eliminate the Year 2000 Millennium Medals and Celebration.
85. Approval of Revisions to TAB Operations Manual Section 11.9 – RAB/TAB Section/Chapter Support Committee Charter. 86. TAB Treasurer Report. Conference Manual and Best Practices Manual. TAB Colloquia Steering Committee. TAB Group Photo. 87. TAB Periodicals Committee Report. 88.

TAB Products Committee Report.

89.

TAB Strategic Planning and Review Committee Report.

90. IEEE Meetings and Services Committee Report. 91. TAB Chair’s Report. TAB Open Action Items. Disposition of TAB Items Referred to IEEE ExCom/BoD. 2000 TAB Meetings Schedule. 92. TAB Secretary’s Report

TAB Action Calendar.

Revisions to Society/Council (S/C) Constitutions and Bylaws.

Sister Society Agreements.

Conference Closings. Strategic Planning and Operational Plans. WEB Agendas. 93.

Society Presidents’ Forum Report.

94. Division Directors’ Forum Report. 95.

Nominations and Appointments Committee Report.

96. RAB/TAB Transnational Committee Report. 97. RAB/TAB Section/Chapter Committee Report. 98. Society/Council Presidents’ Reports. 99.

Update on Financial Impact of TAB Actions Resulting from Meeting.

100.

New Business.

A.

Adopt Balanced Budgets.
101. Next Meeting. 102. Adjournment. 

TECHNICAL ACTIVITIES BOARD
MINUTES

26 June 1999
Boston, Massachusetts

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TECHNICAL ACTIVITIES BOARD
MINUTES
26 June 1999
Boston, MA
(Privileged information, subject to approval)

The second meeting of the 1999 IEEE Technical Activities Board was held at the Seaport Hotel at the World Trade Center, Boston, Massachusetts. Mr. Michael S. Adler, Chair of the IEEE Technical Activities Board, called the meeting to order at 8:05am on 26 June 1999. A list of attendees is attached (Appendix TAB 30).
NOTE: Minutes 51 through 85 were approved as part of the Consent Agenda. These items are shown individually for easy reference.
51. Review and Adoption of Agenda. The agenda was adopted as amended at the meeting.
52. Approval of TAB Minutes. The Minutes of the 13 February 1999 TAB meeting were approved.
Acceptance of TAB Management Committee Actions. The actions taken by the TAB Management Committee at its 21 May 1999 meeting were accepted as follows:
Approval that Tzyh-Jong (T.J.) Tarn Serve on the TAB Nominations and Appointments (N&A) Committee. Due to a Division Director Representative position becoming vacant on the TAB N&A Committee, the TAB Management Committee has the responsibility to name replacements to complete the term of office for TAB elected and appointed positions left vacant because of illness, death or inability to serve for whatever reason. Therefore, a Motion was made that:
TAB approve the TAB Management Committee election of Tzyh-Jong (T.J.) Tarn to serve the remaining term on the TAB Nominations and Appointments Committee for 1999.
Financial implications to TAB: none
The Motion passed.
Approval of Inclusion of IEEE Sensors Council in Division I. Since the IEEE Sensors Ad Hoc Committee became a Council in January 1999, a determination of its Division was necessary. Therefore, a Motion was made that:
TAB approve including the IEEE Sensors Council in Division I.
Financial implications to TAB: none
The Motion passed.
Division for IEEE Council on Superconductivity. Since the IEEE Superconductivity Committee became a Council in February 1999, a determination of its Division was necessary. Therefore, a Motion was made that:

TAB approve including the IEEE Council on Superconductivity in Division IV.

Financial implications to TAB: none
The Motion passed.
54. Approval of Revisions to the IEEE Computer Applications in Nuclear and Plasma Sciences Award. The TAB Awards and Recognition Committee submitted a proposal for revisions to the IEEE Computer Applications in Nuclear and Plasma Sciences Award, recognizing an outstanding achievement in the application of computers in nuclear and plasma sciences, and a Motion was made that:
TAB approve the revisions to the IEEE Computer Applications in Nuclear and Plasma Sciences Award, increasing cash prize from $1K to $2K and modifying wording in some criteria, effective 1999.
Financial implications to TAB: none
The Motion passed.
Approval of Revisions to the IEEE Computer Society Richard E. Merwin Award for Distinguished Service. The TAB Awards and Recognition Committee submitted a proposal for revisions to the IEEE Computer Society Richard E. Merwin Award for Distinguished Service, recognizing outstanding service to the profession at large, including significant service to the Computer Society or its predecessor organization, and a Motion was made that:
TAB approve the revisions to the IEEE Computer Society Richard E. Merwin Award for Distinguished Service, increasing cash prize from $2K to $5K, effective 1999.

Financial implications to TAB: none

The Motion passed.
Approval of Revisions to the IEEE Computer Society Taylor Booth Education Award. The TAB Awards and Recognition Committee submitted a proposal for revisions to the IEEE Computer Society Taylor Booth Education Award, recognizing an outstanding record in computer science and engineering education, and a Motion was made that:
TAB approve revisions to the IEEE Computer Society Taylor Booth Education Award, increasing cash prize from $2K to $5K, effective 1999.
Financial implications to TAB: none
The Motion passed.
Approval of the Establishment of the IEEE Industry Applications Society Industrial Automation and Control Conference Award. The TAB Awards and Recognition Committee submitted a proposal for establishment of IEEE Industry Applications Society Industrial Automation and Control Conference Award, recognizing the best Industrial Automation and Control paper presented at the IAS Annual Meeting, and a Motion was made that:
TAB approve the establishment of the IEEE Industry Applications Society Industrial Automation and Control Award, to be given annually, consisting of a cash prize of $100 (split equally among authors of multi-authored papers) and a certificate, effective 1999.
Financial implications to TAB: none
The Motion passed.
58. Approval of the Establishment of the IEEE Antennas and Propagation Society Best Student Paper Award. The TAB Awards and Recognition Committee submitted a proposal for establishment of IEEE Antennas and Propagation Society Best Student Paper Award, recognizing the best student paper presented at the annual Antennas and Propagation Society International Symposium, and a Motion was made that:
TAB approve the establishment of IEEE Antennas and Propagation Society Best Student Paper Award, to be given annually, consisting of a cash prize of $300 and a certificate for 1st place winner; and certificates for 2nd and 3rd place winners, effective 1999.
Financial implications to TAB: none
The Motion passed.
59. Approval of Revisions to the Outstanding Young Power Electronics Engineer Award Title to Richard M. Bass Outstanding Young Power Electronics Engineer Award. The TAB Awards and Recognition Committee submitted a proposal for revisions to the Outstanding Young Power Electronics Engineer Award, recognizing outstanding achievement in the field of Power Electronics by an engineer less than 35 years of age, and a Motion was made that:
TAB approve revisions to the Outstanding Young Power Electronics Engineer Award Title, to Richard M. Bass Outstanding Young Power Electronics Engineer Award, effective 1999.
Financial implications to TAB: none
The Motion passed.
60. Approval of Deferring Financial Support for Society/Council Journals. The TAB Finance Committee submitted a proposal for deferring the issue of financial support for Society/Council journals to deliver camera ready copy in tagged format in 2000, back to Societies. These charges are not a TAB level responsibility, but a S/C publication related responsibility, therefore the financial resolution will remain at the society level, and a Motion was made that:
TAB approve deferring the issue of financial support for Society/Council journals to deliver camera ready copy in tagged format in 2000, back to the Societies.
Financial implications to TAB: none
The Motion passed.
61. Approval of the 2000 Society/Council Fees, Member and Non-Member Periodical Prices and Periodical Page Budgets. The TAB Finance Committee submitted 2000 Society/Council Fees, Member and Non-Member Periodical Prices and the Periodical Page Budgets, and a Motion was made that:
TAB approve the 2000 Society/Council Fees, Member and Non-Member Periodicals Prices and the Periodical Page Budgets.
Financial implications to TAB: none
The Motion passed  (Appendix TAB 31).
62. Approval of Sunsetting Opportunities. The TAB Finance Committee submitted a proposal of eliminating (sunsetting) out-dated activities, in order to reduce expenses for 2000 budgets by 5%, and a Motion was made that:
TAB approve eliminating (Sunsetting) out-dated activities as follows:

(a) Send monthly Society/Council financials electronically. Rationale: Reduce postage, mailroom, and copying expenses by eliminating hard copy distribution of Society/Council financial statements.

(b) Eliminate hard copy of TAB Annual Report. Rationale: Reduce printing and postage expenses. On line access only; proposal to eliminate entirely can be considered in the future.

(c) Doublet matrix available electronically. Rationale: Reduce printing and postage expenses by printing on demand only. (Doublet matrix provides statistics on cross memberships between Society/Council’s and across Society/Council publication subscriptions).

(d) Eliminate purchase and mailing of Secretary’s Report. Rationale: Reduce number of reports purchased from corporate. Purchase and mail on demand only.

(e) Recover fully loaded costs on Society General Activities services to TAB Operations. Rationale: Society/Council’s will reimburse fully loaded staff expenses to the General Activities Group for stationary, elections, award products, etc. Currently the costs charged to Society/Council’s do not include fully loaded staff time. Manager of group is currently reviewing staffing needs and purchasing trends.

(f) Recover fully loaded costs on TAB Information Processing services to TAB Operations. Rationale: Society/Council Executive Offices will reimburse fully loaded staff cost to TAB Information Processing for systems and applications support.

(g) Distribute only one hard copy of TAG to Section/Council Chairs and Section Pub Editors in Regions 8-10 and also to all Student Branches in Regions 1-10. Rationale: Reduces printing and postage costs. (TAG contains a listing of all IEEE sponsored, co-sponsored, and topical conferences, including contact information. TAG is currently available electronically).

(h) Reduce TAB Finance Committee meetings by one. Rationale: By replacing one meeting with a teleconference, meeting and travel costs (staff and volunteer) are reduced.

(i) Reduce the number of annual Book Broker meetings by two. Rationale: Reduce meeting and volunteer travel costs by replacing two meetings with a teleconference.

(j) Eliminate half of Periodicals Packages Committee meetings. Rationale: Reduce meeting and travel (staff and volunteer) costs.

(k) Eliminate one IEEE Meetings and Services Committee meeting. Rationale: Reduce meeting and travel (staff and volunteer) costs.

(l) Eliminate hard copy of Chapter Funding Guide. Rationale: Reduce printing and mailing expenses by moving the guide to the Web. (Chapter Funding Guide provides information on Society/Council funding to chapters, including funding requirements and restrictions).

(m) Reduce the TAB VP Discretionary Fund. Rationale: Based on past spending, annual expenditures = approximately $30K.

(n) Eliminate Microfiche/Binding of TAB Minutes. Rationale: Unnecessary expense.

(o) Distinguished Lecturer’s Manual and TAB Awards and Recognition Manual available electronically. Rationale: Reduce printing and postage expenses by printing on demand only. (Distinguished Lecturer’s Manual contains information on Distinguished Lecturer speaker’s programs operated by Societies and Councils. TAB Awards & Recognition Manual provides a complete listing of awards and scholarships sponsored by IEEE Societies, Councils, and conferences. Both documents are currently available electronically).

Financial implications to TAB: none
The Motion passed (Appendix TAB 32).
63. Communicate TAB Support of “Suggested Cost Reduction Items for Other Entities” to Appropriate Board. The TAB Finance Committee also submitted as part of the sunsetting exercise, suggestions for TAB’s support of cost reduction items for other IEEE entities, to the appropriate Board, and a Motion was made that:

TAB endorse communicating TAB’s support of the “Suggested Cost Reduction Items for Other Entities” to the appropriate Board for approval by the IEEE Executive Committee. They are as follows:

1) Investigate holding Membership Development Retreat only every other year

2) Reverse policy on the use of IEEE funds for Business Class Travel. Note: this was approved by IEEE BoD in London, June 1999.

3) Recommend that the IEEE Executive Committee eliminate computer leasing of laptops for Board of Directors.

4) Eliminate hard copy of IEEE Geographical Roster, move to electronic access.

5) Eliminate one Board Series across the Institute.

Financial implications to TAB: none
The Motion passed (Appendix TAB 33).
64. New Financial Model. Mr. Michael Masten, TAB Treasurer, presented a proposal regarding the new financial model, and a Motion was made that:

TAB resolved that the New Financial Model should:

(1) End all dues allotments

(2) Declare an appropriate portion of RAB, EAB, etc., budgets to be “infrastructure,” funded by annual budgets (zero based). The rest of their budgets will be covered by their income sources, a practice, which should be encouraged.

(3) Use blended investment rate for everyone

(4) Require that all entities pay for IEEE services using a “pay by the drink” model

(5) Require that IEEE G&A costs be paid first by dues and ancillary income sources, then and only then, by an overhead charge to all entities.

(6) Require that IEEE cut costs, evaluate infrastructure, outsource when appropriate, follow good business practices, and use the “Blue Ribbon” committee to be as cost conscience and efficient as possible.

(7) Allow individual Societies/Councils to operate as cost centers with control over income sources, expenditures, reserves, etc.

Financial implications to TAB: none
The Motion passed.
65. Timeframe for Financial Model. Mr. Masten also discussed a timeframe for implementing the new financial model, and a Motion was made that:
TAB approve a timeframe for financial model implementation as follows:

Plan:
July-August 1999 Perform Test Case (as per motion)
Sept-Oct 1999 Review Test Case
Nov 1999 Approval by Major Boards and BoD

Timeframes:
End allocation FY2000
Stage infrastructure/overhead charges to Societies
2000 – 10%
2001 – 50%
2002 – 100%

All other provisions FY2000 or ASAP

Financial implications to TAB: none
The Motion passed.
66. Approval of Revisions to TAB Operations Manual Section 11.10 – TAB Nominations and Appointments Committee Charter. The TAB Nominations and Appointments Committee submitted a proposal for revisions to TAB Operations Manual Section 11.10 – TAB Nominations and Appointments Committee Charter, to properly reflect the distribution of members from Regions 8, 9, and 10, and a Motion was made that:
TAB approve revisions to TAB Operations Manual Section 11.10 – TAB Nominations and Appointments Committee Charter.
Financial implications to TAB: none
The Motion passed  (Appendix TAB 34).
67. Approval of IEEE Microwave Magazine. The TAB Periodicals Committee submitted a proposal from the IEEE Microwave Theory and Techniques Society (MTT), for a new IEEE Microwave Magazine. This quarterly magazine, which replaces a newsletter, will be offered beginning in year 2000 to members with their MTT membership, and a Motion was made that:
TAB approve a new IEEE Microwave Magazine, beginning in 2000.
Financial implications to TAB: none
The Motion passed (Appendix TAB 35).
68. Acceptance of IEEE Geoscience and Remote Sensing Society and IEEE Solid-State Circuits Society Periodicals Review Committee Reports. The TAB Periodicals Committee submitted a proposal to TAB to accept the IEEE Geoscience and Remote Sensing Society and the IEEE Solid-State Circuits Society Periodicals Review Committee Reports, and a Motion was made that:
TAB approve accepting the IEEE Geoscience and Remote Sensing Society and the IEEE Solid-State Circuits Society Periodicals Review Committee Reports.
Financial implications to TAB: none

 

The Motion passed  (Appendix TAB 36).
69. Approval of IEEE Transactions and Journals Manuscript Date. The TAB Periodicals Committee submitted a proposal that all papers published in IEEE Transactions and Journals shall have the date that the manuscript was initially received for review and the date on which the manuscript was received in final form for publication printed on the first page. These two dates will serve to define the start and end of the review process to facilitate the determination of timeliness, and a Motion was made that:
TAB approve all papers published in IEEE Transactions and Journals shall have printed on the first page the date that the manuscript was initially received and the date on which the manuscript was received in final[ized] form [from the authors] for publication. These two dates will serve to define the start and end of the review process to facilitate the determination of timeliness.
Financial implications to TAB: none
The Motion passed.Note: The bracketed text in the motion had been added after the June meeting for clarification purposes.
70. Approval of Revisions to IEEE Policy & Procedures Manual – Section 6.5.5 – The Review Process. The TAB Periodicals Committee submitted a proposal for revisions to IEEE Policy and Procedures 6.5.5 – The Review Process, to stipulate there be two or more independent referees conversant with the pertinent subject area. This increases the number of referees by at least one, and a Motion was made that:
TAB endorsed revisions to IEEE Policy & Procedures Manual Section 6.5.5 – The Review Process for recommendation of approval by the IEEE Board of Directors.
Financial implications to TAB: none
The Motion passed.
71. Approval of All-Society Periodicals Package (ASPP) Online, Prepaid Order Plan (POP) Online and Prepaid Order Plan (POP) All Online in 2000. The TAB Products Committee submitted a proposal for the introduction of ASPP Online, POP Online and a new all-inclusive conference proceedings package called POP All Online, in 2000. These online offerings will expand on the success of the IEEE/IEE Electronic Library (IEL) online product and will grow the IEEE information business by allowing us to meet the needs of customers that require online access to smaller content sets, and a Motion was made that:
TAB approve the introduction of ASPP Online, POP Online and POP All Online in 2000.
Financial implications to TAB: none
The Motion passed.
72. Approval of 2000 Print Package Prices for All-Society Periodical Package (ASPP), Prepaid Order Plan (POP), Prepaid Order Plan (POP) Plus and Prepaid Order Plan (POP) Extra. The TAB Products Committee submitted proposed pricing for the 2000 print package prices for ASPP, POP, POP Plus and POP Extra, and a Motion was made that:
TAB approve the 2000 print package pricing as follows: ASPP price of $21,995; POP price of $17,995; POP Plus price of $25,995 and POP Extra price of $12,995.
Financial implications to TAB: none
The Motion passed.
73. Approval of 2000 Electronic Combination Package Prices. The TAB Products Committee submitted proposed pricing for the 2000 electronic combination package pricing, for the All-Society Periodical Package (ASPP) Online, All-Society Periodicals Package (ASPP) Print plus Online, Prepaid Order Plan (POP) Online, Prepaid Order Plan (POP) Print plus Online, Prepaid Order Plan (POP) All Online, Prepaid Order Plan (POP) Plus Print plus POP All Online, IEEE/IEE Electronic Library (IEL) CD-ROM and IEEE/IEE Electronic Library (IEL) Online, and a Motion was made that:
TAB approve the 2000 Electronic Combination Package Pricing as follows: ASPP Online price of $24,995; ASPP Print Plus Online price of $28,995; POP Online price of $20,995; POP Print plus Online price of $23,500; POP Plus Online (POP All) price of $29,995; POP Plus Print plus POP All Online price of $33,995; IEL CD price of $45,995 and IEL Online price of $79,995.
Financial implications to TAB: none
The Motion passed.
74. Approval of 2000 Conference Proceedings Single Sales Pricing Formula. The TAB Products Committee submitted proposed pricing for 2000 Conference Proceedings Single Sales Pricing, and a Motion was made that:
TAB approve the 2000 Conference Proceedings Single Sales Pricing Formula of .103 x (#pages +1000).
Financial implications to TAB: none
The Motion passed.
75. Approval of Print Conference Proceedings Subscription Packages. The TAB Products Committee submitted a proposal that Conference Proceedings subscription packages will continue to include only print copies starting in year 2000. If a conference chooses to only provide a CD-ROM to the Book Broker Program, print copies will be produced by IEEE for inclusion in subscription packages, with the costs charged to the sponsoring IEEE entity(s) and the title will remain in the Book Broker Program, and a Motion was made that:
TAB approve that print Conference Proceedings subscription packages will continue to include only print copies starting in 2000.
Financial implications to TAB: none
The Motion passed.
76. Approval of Revisions to TAB Operations Manual Section 11.17 – TAB Book Broker Committee Charter. The TAB Products Committee submitted a proposal for revisions to the TAB Book Broker Committee Charter, to clarify the Committee’s existing scope to clearly convey the fact that the Committee has oversight for the IEEE conference proceedings business as defined by the Book Broker Program, and a Motion was made that:
TAB approve revisions to TAB Operations Manual Section 11.17 – TAB Book Broker Committee Charter.
Financial implications to TAB: none
The Motion passed.
77. Approval of 2000 Student Branch All-Society Periodicals Package (ASPP) Pricing. The TAB Products Committee submitted proposed pricing for the 2000 Student Branch All Society Periodicals Package (ASPP) price, and a Motion was made that:

TAB approve the 2000 Student All-Society Periodicals Package (ASPP) price of $2,500.

Financial implications to TAB: none
The Motion passed.
78. Approval of 2000 Student Branch Magazine Package Pricing. The TAB Products Committee submitted proposed pricing for the 2000 Student Branch Magazine Package price, and a Motion was made that:

TAB approve the 2000 Student Branch Magazine Package Pricing of $295.

Financial implications to TAB: none
The Motion passed.
79. Acceptance of the IEEE Neural Networks Council Review. The TAB Strategic Planning and Review Committee (SPARC) submitted a proposal for acceptance of the IEEE Neural Networks Council Review, and a Motion was made that:
TAB approve accepting the IEEE Neural Networks Council Review.
Financial implications to TAB: none
The Motion passed (Appendix TAB 37).
80. Acceptance of the IEEE Industrial Electronics Society Review. The TAB Strategic Planning and Review Committee (SPARC) submitted a proposal for acceptance of the IEEE Industrial Electronics Society Review, and a Motion was made that:
TAB approve to accepting the IEEE Industrial Electronics Society Review.
Financial implications to TAB: none
The Motion passed (Appendix TAB 38).
81. Acceptance of IEEE Electron Devices Society Review. The TAB Strategic Planning and Review Committee (SPARC) submitted a proposal for acceptance of the IEEE Electron Devices Society Review, and a Motion was made that:
TAB accept the IEEE Electron Devices Society Review.
Financial implications to TAB: none
The Motion passed (Appendix TAB 39).
82. Endorsement of Revisions to IEEE Policy & Procedures Manual 10.1.8 – Conference Bank Account Signature, 10.1.10 – Auditing of Conference Finances and 10.1.5 – Memorandum of Understanding. The IEEE Meetings and Services Committee submitted a proposal for revisions to IEEE Policy & Procedure 10.1.8 – Conference Bank Account Signature, 10.1.10 – Auditing of Conference Finances and 10.1.5 – Memorandum of Understanding, to provide the Institute with a means of closing co-sponsored conference financials when IEEE is less than a 50% financial co-sponsor, and a Motion was made that:
TAB endorse the revisions to IEEE Policy & Procedures Maunal 10.1.8 – Conference Bank Account Signature, 10.1.10 – Auditing of Conference Finances and 10.1.5 – Memorandum of Understanding for recommendation of approval by the IEEE Board of Directors.
Financial implications to TAB: none
The Motion passed (Appendix TAB 40).
83. Approval of Revisions to IEEE Components, Packaging and Manufacturing Technology Society Field of Interest Statement. Mr. John Stafford, President of the IEEE Components Packaging and Manufacturing Technology Society, submitted a proposal for revisions to the IEEE Components, Packaging and Manufacturing Technology Field of Interest Statement, and a Motion was made that:
TAB approve revisions to IEEE Components, Packaging and Manufacturing Technology Society Field of Interest Statement.
Financial implications to TAB: none
The Motion passed (Appendix TAB 41).
84. Re-evaluate and Eliminate the Year 2000 Millennium Medals and Celebration. Mr. Robert Dent, Chair of the Society Presidents Forum, reviewed the Year 2000 Millennium Medals and Celebration. He noted that there were concerns that the Year 2000 Millennium Medal conflicts with the IEEE and TAB medals and awards, and a Motion was made that:
TAB approve re-evaluating and eliminating the Year 2000 Millennium Medals and Celebration.
Financial implications to TAB: none
The Motion passed.
85. Approval of Revisions to TAB Operations Manual Section 11.9 – RAB/TAB Section/Chapter Support Committee Charter. The RAB/TAB Section Chapter Support Committee submitted a proposal for revisions to the TAB Operations Manual Section 11.9 – RAB/TAB Section/Chapter Support Committee Charter, to make the Rejuvenation Subcommittee a standing committee of the RAB/TAB Section Chapter Support Committee. Therefore, a Motion was made that:
TAB approve the revisions to TAB Operations Manual Section 11.9 – RAB/TAB Section/Chapter Support Committee Charter.
Financial implications to TAB: none
The Motion passed (Appendix TAB 42).
86. TAB Treasurer Report. Mr. Masten presented a report at the TAB Caucus on 25 June 1999 (Appendix TAB 43).
He also reviewed items that were originally included as part of the TAB Finance Committee Sunsetting exercise, but were pulled from the TAB Consent agenda for further clarification and discussion.
A. Conference Manual and Best Practices Manual. Mr. Masten discussed changing the binding on the Conference Manual and the Best Practice Manual. After extensive discussions, it was consensus that the manuals will be printed using perfect binding, and a Motion was made that:
TAB approve changing the binding of the Conference Manual and the Best Practices Manual and maintaining these two items in the Sunsetting exercise document.
Financial implications to TAB: none

The Motion to table passed.

B.

TAB Colloquia Steering Committee. Mr. Masten discussed the possibility of eliminating the TAB Colloquia Steering Committee. It was noted that the Colloquia Steering Committee’s principal mission is to organize and monitor the planning and execution of Colloquia “Outreach” visits to selected locations throughout the world, which is important for IEEE to support global initiatives and meetings. After discussions, a Motion was made that:

TAB approve maintaining the TAB Colloquia Steering Committee and removing this from the Sunsetting exercise document.
Financial implications to TAB: none

The Motion passed.

C.

TAB Group Photo. Mr. Masten also discussed the possibility of eliminating the TAB Group Photo. After extensive discussions, it was consensus that the group photo is very valuable. Therefore, a Motion was made that:

TAB approve keeping the TAB Group Photo and removing this item from the Sunsetting exercise document.

Financial implications to TAB: none

The Motion passed.

Discussions continued regarding revisiting the 3% savings on net 1999 budgets for year 2000. There were concerns that there is not a clear and concise way of doing this, and a Motion was made that:

TAB approve recommending that the IEEE Executive Committee reconsider the 3% savings on net 1999 budgets for Year 2000.

Financial implications to TAB: none

The Motion failed.

TAB Periodicals Committee Report. Mr. Robert Voller, Chair of the TAB Periodicals Committee, presented a report at the TAB Caucus on 25 June 1999 (Appendix TAB 44).
TAB Products Committee Report. Mr. Michael Lightner, Chair of the TAB Products Committee, presented a report at the TAB Caucus on 25 June 1999 (Appendix TAB 45).
TAB Strategic Planning and Review Committee Report. Mr. Lewis Terman, Chair of the TAB Strategic Planning and Review Committee, presented a report at the TAB Caucus on 25 June 1999 (Appendix TAB 46).
IEEE Meetings and Services Committee Report. Mr. Reuben Hackam, Chair of the IEEE Meetings and Services Committee, presented a report at the TAB Caucus on 25 June 1999 (Appendix TAB 47).

TAB Chair’s Report.

A. TAB Open Action Items. Chair Adler submitted a report of open action items from TAB meetings (Appendix TAB 48).
B. Disposition of TAB Items Referred to IEEE ExCom/BoD. Chair Adler submitted a written status report of items referred to the IEEE Executive Committee and Board of Directors as of June 1999 (Appendix TAB 49).
C. 2000 TAB Meetings Schedule. Chair Adler reviewed the 2000 TAB Meetings Schedule (Appendix TAB 50).
TAB Secretary’s Report. Ms. Mary Ward-Callan, Managing Director of the IEEE Technical Activities department, reviewed the following (Appendix TAB 51).
A. TAB Action Calendar. Ms. Ward-Callan presented a written report of the TAB Action Calendar. She requested that Societies submit information in a timely manner to be included in the action calendar to synchronize events.
B. Revisions to Society/Council Constitutions and Bylaws. Ms. Ward-Callan noted that during 5 January through 14 May 1999, the IEEE Circuits and Systems, IEEE Communications, IEEE Computer, IEEE Engineering in Medicine and Biology, IEEE Geoscience and Remote Sensing, IEEE Power Electronics and IEEE Signal Processing Societies’ Constitutions and Bylaws were approved.
C. Sister Society Agreements. Ms. Ward-Callan reviewed the basics of Sister Society Agreements. She discussed the possibility of working towards a more standard set of options in Sister Society Agreements. Items like a standard reduction in dues were proposed. The motivation for looking at standardization is to begin simplifying business rules that need to be implemented in the infrastructure.
D. Conference Closings. Ms. Ward-Callan presented an update of conference statistics and reviewed the time it takes conferences to close their financials. She reported that significant improvement has been made in conference closings.

E.

Strategic Planning and Operational Plans. Ms. Ward-Callan reviewed 2000-2001 TAB Strategic Initiatives. She reported that each major Board is in the process of developing Strategic and Operational Plans for 2000-2001, including financial impact, which need to be submitted to the IEEE Executive Committee. She noted that a new Strategic Planning/Budget Development database has been developed, so that each Board will be able to maintain their own information.

F.

WEB Agendas. Ms. Ward-Callan noted that as part of the Sunsetting exercise and in an effort to reduce costs, TAB and all Committee agendas will be put on the WEB by the November 1999 Board series. Paper will only be distributed upon request.
93.

Society Presidents’ Forum Report. Mr. Dent, noted that various items of interest were discussed at the Society Presidents’ Forum, which included ASPP Allocation, Ethics in Publishing/Ethics Committee, New Financial Model and the Millennium Celebration.

94.

Division Directors Forum.  There was no report.

95.

Nominations and Appointments Committee Report. Mr. Morley presented the slate of candidates for 2001 TAB Chair-Elect received to date. He noted that the final deadline to receive recommendations is 3 September 1999. He noted that TAB will be voting on the slate at the November 1999 TAB meeting, which will be forwarded to IEEE Corporate Activities for the IEEE ballot.

96.

RAB/TAB Transnational Committee Report. Mr. David Green, Chair of the RAB/TAB Transnational Committee, presented a report at the TAB Caucus on 25 June 1999 (Appendix TAB 52).

97.

RAB/TAB Section/Chapter Committee Report. Mr. Antonio Bastos, Chair of the RAB/TAB Section/Chapter Support Committee, presented a report at the TAB Caucus on 25 June 1999 (Appendix TAB 53).

Ms. Cinda Voegtli, President of the IEEE Engineering Management Society and a member of the RAB/TAB Section/Chapter Support Committee, presented the Leadership Development Project. She noted that the primary goal of this program is to provide venue for developing volunteers’ leadership and management skills, and also a venue for identifying new leaders. The RAB/TAB Section Chapter Support Committee will continue to pursue this (Appendix TAB 54).

98. Society/Council Presidents’ Reports. The Presidents of the IEEE Vehicular Technology and Magnetics Societies, and the Neural Networks Council, gave a brief overview of their society activities.
99. Update on Financial Impact of TAB Actions Resulting from Meeting. Mr. Masten summarized the financial impact of TAB actions resulting from the meeting.
100. New Business.
A.

Adopt Balanced Budgets. Mr. Leonard Tripp, President of the IEEE Computer Society, made a Motion that:

TAB approve encouraging the IEEE Board of Directors to adopt balanced budgets starting in 2001. Whereas, the proposed methods to address the Institute budget deficit will cause significant burden on the financial resources of the TAB Society/Councils.

Financial implications to TAB: none

The Motion passed.

Discussions ensued, and a Motion was made that:

TAB approve as a last resort, to raise the Institute dues by the amount necessary to cover 100% of the G/A cost by year 2003 in three increments.

Financial implications to TAB: none

The Motion Failed.

Mr. Tripp then made a Motion that:

TAB approve that the following information be provided for the November 1999 TAB meeting:

1.  Explanation of the factors that contributed to the 15M decline in the corporate reserves (w/o initiatives) since 1997.

2. Explanation of each of the 17 infrastructure elements for the following:
(a)  function
(b)  benefits to societies
(c)  change in expenses, income and net for the last 5 years.

101.

Next Meeting. The next meeting of the IEEE Technical Activities Board will be held on 13 November 1999 in Snowbird, Utah.

102.

Adjournment. Chair Adler adjourned the meeting at 5:00pm.