Section 1. It shall be the duty of each representative of a Member Society to participate in matters before the Council AdCom and to keep the Administrative Committee of the Society represented informed concerning Council business. Members of any Member Society AdCom may attend any open meeting of the Council as observers.
Section 2. The duties and responsibilities of the officers and members of the Council AdCom shall be as defined hereunder and in the Bylaws, and as further delineated by the Council.
Section 3. The President shall appoint for a term concurrent with his presidency, a Secretary-Treasurer to the AdCom, and the Chairpersons of the standing committees of the Council that are not chaired by an Officer, as specified in the Bylaws on or before January of the year in which he takes office as President. The President shall appoint the Editors of the various Council periodicals, to terms as specified in the Bylaws. All appointments shall be made with the advice of the Nominations and Appointments Committee and consent of the Council AdCom. The Secretary-Treasurer, Editors and Chairperson appointments need not be made from among the individuals who are on the Council AdCom as Society representatives.
Section 4. The Council President, under the direction of Council AdCom, shall call all regular, annual, and special Council AdCom meetings and shall preside over them. The President shall coordinate and supervise activities of the Council and have such other powers and perform such other duties as may be provided for in the Council Constitution or Bylaws or as may be delegated to the President by vote of the Council AdCom. Included in the President’s duties shall be the responsibility to see that the orders and resolutions of the Council, the IEEE Technical Activities Board, the IEEE Executive Committee, and the IEEE Board of Directors are carried out. The President shall be an ex-officio member of all standing and special committees of the Council except the Nominating Committee. The President can vote during the election of officers. The President shall also be an ex-officio member of the IEEE Technical Activities Board, and, when notified of a meeting of said Board, shall ensure representation of the Council.
Section 5. Standing committees may be established as needed. The Bylaws may assign specific Officers to be the Chairs of specific standing committees.
Individuals appointed as committee officers or members shall serve a nominal term of one year but shall continue to serve until their successors are appointed or the committee is dissolved, except where other terms are specifically designated by the Constitution or Bylaws.
The President may appoint ad hoc committees for special assignments as needed. Section 6. The duties of the Officers other than the President and Vice President for
Finances shall be as follows:
a. The President-Elect shall assist the President in fulfilling all assigned duties, and shall oversee and be an ex-officio member of all the Committees of the Council except those chaired by other Officers. The President-Elect shall act for the President in the event of his absence or incapacity.
b. The Vice-President for Technical Operations shall provide direction for the technical operations of the council, including but not limited to technical studies, policies, guidance, and other products. With the approval of the Council AdCom, the Vice-President for Technical Operations may sponsor subordinate technical committees to implement technical projects, such as standards development, special studies, and technical guidance. c. The Vice-President for Conferences, with the participation of the Meetings Committee, shall provide direction for the conference activities of the Council, including but not limited to overseeing, coordinating, and monitoring the annual conferences of the Council and all conferences cosponsored by the Council.
d. The Vice-President for Publications shall provide direction for the publications activities of the Council. This officer shall consider, with the participation of the Publications Committee, the publication needs of the Council and shall propose to AdCom the creation, cancellation, expansion, or contraction of Council publications. This officer shall be informed by the editor of each Council-sponsored publication, policy matters such as the designation and development of special issues, recommendation for a change in the number of published pages, and the appointment of Associate Editors.
e. . The Immediate Past-President shall provide direction for the liaison activities of the
Council, including transnational and inter-society activities.
Section 7. The Secretary-Treasurer shall be responsible for all reports, petitions and records concerning the Council, keeping true and faithful minutes of all meetings of the Council AdCom, and shall prepare such reports as may be required by the Council, the IEEE Technical Activities Board, or the IEEE Executive Committee. The Secretary-Treasurer shall send out notices when instructed to do so by the President or in accordance with requirements of the Council Constitution or Bylaws. Copies of all meeting notices, minutes of meetings, and letter or bulletins sent and received during the previous two years shall be kept by the Secretary-Treasurer, except for those specifically assigned to the custody of others, and the Secretary-Treasurer shall send current copies to IEEE Headquarters for archival storage.
The Secretary-Treasurer shall maintain a complete file of financial records and other correspondence, which will become the permanent record of the Sensor Council. The Secretary-Treasurer may assist the Vice President of Finances in the preparation of the budget as directed by him, and in its submission to the IEEE Technical Activities Board via its Finance Office.
The Secretary-Treasurer shall approve for the Sensor Council expense reports submitted by members of the Administrative Committee, and for forwarding those approved expense reports to the Technical Activities Board Finance Office. The Secretary-Treasurer shall monitor the income and expenses of the Sensor Council to ensure they are in accordance with the approved budget. The Secretary-Treasurer shall make regular reports on income and expenses to the Sensor Council Executive Committee. In the event expenses or income diverge significantly from the budget, the Secretary-Treasures shall inform the Vice President of Finances, the President, the President-Elect, and the cognizant Vice President.
Section 8. The Vice President for Finances shall propose a budget for Council operation to be endorsed by Council AdCom and approved by TAB and shall monitor expenditures to verify that they are in accordance with the approved budget. The Vice President for Finances shall prepare financial reports as requested by the Council President, and shall keep the Treasurers of the Member Societies informed on Council financial matters affecting their budgets. The Vice President for Finances shall approve the Conference budgets after they are approved by the Meetings Committee prior to being forwarded to IEEE Headquarters for review and final approval.
The Vice President for Finances may utilize the services of IEEE headquarters as bursar for all or part of the Council funds, as provided by the IEEE Bylaws and Statements of Policy. If any parts of the Council funds is received and deposited separately, the terms and conditions shall be in accordance with IEEE policies and subject to Council Bylaws and
any other limitations imposed by the Council. Disbursements shall be made on the signature or instructions of the Vice President for Finances . If the Vice President for Finances is disabled or unable to serve, the President may make disbursements during his incapacity.
Section 9. The President, elected and appointed officers shall normally assume office on January 1st or as soon thereafter as practicable.
Section 10. The officially constituted officers of the Council shall have the sole authority to obligate the funds and assets of the Council to promote the Council’s activities, provided that no Council officer or representative shall have authority to contract debts for, pledge the credit of, or in any way bind the IEEE for activities prohibited by the Bylaws of the
IEEE or the Constitution and Bylaws of the Council.
Section 11. No officer of the Council, representative on Council AdCom, or Editor shall receive, directly or indirectly, any honorarium, traveling expenses, compensation, or emolument from the Council as an officer or in any other capacity unless authorized by Council AdCom or by the Bylaws of the Council in a manner in conformity with IEEE policies and procedures.