Chapter

Would you like to open a chapter? Are you looking for guidelines to open and run a chapter? Click here to download the SC chapter flyer. Please check the link here to get all the information.

To open a chapter, you need put a petition. Click the link to submit a chapter opening petition.

As part of the petition, you are required to have a business plan for the chapter and associate with an IEEE Society or Technical Council. To become a Sensors Council Chapter, you will need to select “Sensors Council” under the Technical Council.

Joint chapters between societies are possible but the chapter chair should be able to engage with the different societies and councils mentioned in the petition and have the business plan in the petition giving clarity on this engagement.

Sensors Council would like to encourage all chapters to follow best practices which will enable better activities, foster collaboration and also know where and how to seek help to organise chapter activities. To help chapter chairs and office bearers understand the best practices, Sensors Council has created the “SC Chapter best practices Handbook” which can be downloaded from the link.

Once a Chapter is approved, the new volunteers are recommended to visit the IEEE Center for Leadership Excellence (CLE). It offers an easy-to-use Action Plan with training that a volunteer can apply in his/her new chapter officer’s role. The Action Plan has a job description and checklists of tasks to complete during your first 30 days in office, and throughout the year. Use your IEEE account to access CLE and go to the Volunteer icon on the homepage, then click the “Action Plans” icon to begin.

All chapters will receive approved funding for activities in reimbursement mode after submitting the activity report here

Each Chapter is led by a team of minimum three IEEE members as its Chair, Vice-Chair, and a representative from the technical community (e.g., the Young Professionals, WiSe, Industrial representatives). The leadership team is responsible for organizing the events and reporting the outcomes. Find out your customized logo from here. You are advised to use your logo and follow the branding guidelines in all your event related documents. Chapters may request for financial support for activities that enhance the IEEE Sensors Council vision. See below for further information.

Chapters are funded by Sensors council to have various activities. Know about the ongoing activities

Chapters are required to remain active, for instance, by hosting a minimum of two invited talks per year (see here if interested in inviting a Distinguished Lecturer or contact the Vice President – Technical Operations, Thilo Sauter, at Thilo.Sauter@donau-uni.ac.at). These activities must be reported through IEEE vTools. It is expected that the leadership committee of each Chapter is selected by the Chapter members through an open process.

IEEE Sensors Council support the formation and activities of its Chapters.

1. New chapters will receive a $250 start up fund to build their websites, plan their inaugural chapter event, or address initial costs by submitting the requisition form. They can claim this fund after the Chapter formation is approved and a bank account is created. The leadership team needs to keep the receipts for all expenses.
2. Technical events such as seminars or workshops may be funded by up to $200 per event with suitable justification on the application forms. If two (or more) Chapters co-sponsor an event, the funding will increase to $300. These funds may be used to pay for local arrangements such as renting space and equipment or promotions. All receipts must be kept. There may be a limit on the number of funding applications per Chapter based on the availability of funds.

All Chapters will receive funding in reimbursement mode on submission of report of event where scanned copy if vouchers and bills are included. The template for report submission is here

New chapters

• On request SB Chapter will get $250 for website setup, initial meetings etc
• On request Section Chapter will get $350 for website setup, initial meetings etc

Event organised by established student chapter can apply for $200, application will be reviewed by CEC and depending on

• Quality of application
• CEC funding availability
• Previous funding given to chapter
• Other sponsorship funding received by chapter
• (decision may be positive or negative)

Event organised by established section chapter can apply for $300 (exceptional cases to $500), application will be reviewed by CEC and depending on

• Quality of application
• CEC funding availability
• Previous funding given to chapter
• Other sponsorship funding received by chapter
• (decision may be positive or negative)